Managing your team access: who can stamp what

Access control is the management of permissions that determines what each firm member — partner, associate, secretary, intern — can do with digital tools. In a firm, roles are clearly defined. Partners supervise, associates draft, secretaries prepare files. Digital tools must reflect this organization.

Without access control, anyone can modify stamping settings, change the numbering format, or use a stamp that isn't theirs.

Traceability is also at stake: who stamped what, when, with what settings. In case of a problem, you must be able to identify the source.

Owner: full control over team, subscriptions, stamps. Reserved for managing partners.

Administrator: can manage team members and modify stamps. For non-managing partners or office managers.

Manager: can use all tools and see team activity. For senior associates.

Reader: can use basic tools (stamping, compression) but not modify settings. For junior associates and secretaries.

The team stamp is a centralized marking template, configured once by an administrator and automatically applied by all firm members without the ability to modify it individually.

You can create multiple stamps: a main stamp with the firm name, a simplified stamp for internal documents, a special stamp for court communications.

Each stamp can include the firm logo, registration number, mandatory mentions. Visual consistency is guaranteed across all documents produced by the team.

The seat system is a billing model where each individual license allows a team member to access the platform's premium tools.

The owner assigns seats to team members. A departing associate frees their seat for the next one.

You can add temporary seats for busy periods (new interns, reinforcements on a case) without long-term commitment.